Space (Group Chat)
Ready to revolutionise the way you communicate & collaborate?
CINNOX allows you to unlock the potential of unlimited collaboration with its active and readily available group chat feature in the form of Space. Enhance collaboration, streamline communication, and connect seamlessly with advanced chat functions. Instantly create conference calls, exchange real-time messages, and effortlessly disseminate crucial information to multiple recipients, empowering your organization for enhanced productivity. Enhance your team's communication and collaboration with CINNOX's all-encompassing communications solutions.
What is Space?
Space is CINNOX's group chat feature designed to facilitate seamless communication among staff members. Whether you're handling customer enquiries, participating in meetings, or engaged in various tasks and activities, Space allows you to stay connected and collaborate effectively.
With Space, you can create an Internal Public Space, which is accessible and searchable by all staff members, or an Internal Private Space, which is invitation-only. Each Space can accommodate up to 500 staff members, making it ideal for both small teams and larger groups.
Inside Space, you have a variety of tools to enhance communication and collaboration. You can send messages with @mentions to notify specific members or the entire group, reply to particular messages to keep conversations organized, and edit, recall, or forward messages as needed. Additionally, Space supports group calls, enabling real-time discussions and decision-making.
Enjoy the benefits of streamlined team discussions and enhanced collaboration with CINNOX's Space, ensuring that you and your colleagues can stay connected and productive no matter where you are or what you're working on.
Creating an Internal Public Space
To create an Internal Public Space:
- On the Utility tab, tap the New Chat icon located at the top of the screen.
Creating a New Space
- On the Staff Contact List that will appear, select the Staff members you would like to add to your Space, then tap Next.
Selecting Staff members
- On the New Space screen that will appear, type in the name of your Space. The Space name must be unique, no longer than 60 characters, without white spaces and special characters apart from "_" and "-".
- Type in the description of your Space, i.e., what it is about. The description should be no longer than 500 characters.
Setting up a new Space
- Tap Create.
Creating a Public Space
The newly created Internal Public Space will appear in your Recent section. It will also notify the added Staff members that they have joined the Space.
Creating an Internal Private Space
To create an Internal Private Space:
- On the Utility tab, tap the New Chat icon located at the top of the screen.
- On the Staff Contact List that will appear, select the Staff members you would like to add to your Space, then tap Next.
- On the New Space screen that will appear, type in the name of your Space. The Space name must be unique, no longer than 60 characters, without white spaces and special characters apart from "_" and "-".
- Type in the description of your Space, i.e., what it is about. The description should be no longer than 500 characters.
Setting up a new Space
- On Space Setting, tap Private to make the Space private or available only by invitation.
Selecting the Internal Private Space
- Tap Create.
Creating an Internal Private Space
The newly created Internal Private Space will appear in your Recent section with a Locked icon beside its name. It will also notify the added Staff members that they have joined the Space.
Things to Do Inside a Space
Chat Functions
Below is a summary of the available chat functions you can use inside a CINNOX Space:
- Send messages to other Staff members inside the Space
- Use @mention, i.e., use @all or @[Staff member name], to respectively notify all Space members or an individual member about a specific message(s)
- Copy a posted message
- Recall a message or file you posted within five minutes
- Edit a message you posted within five minutes
- Reply to a specific message within the Space
- Add quick links or text shortcuts to weblinks and phone numbers
- Forward a message to any chatroom
- Image Preview - to Staff chatroom including enquiry room, Space group chat and conference room
- Link Preview - to any chatroom
- Share images, videos, documents, and voice messages
For more information, refer to the following sections in this Guide:
Message Status
During chat conversations, the following indicators let you know the status of the messages you sent in the Space group chat:
Call Function
A Staff member can launch a conference call from within the Space. CINNOX will then automatically add the other members of the Space in the conference as participants
For more information, refer to the Conference Call section of this Guide.
Space Room Information
To view the Space room information:
- Tap the Space name at the top of the screen.
As a Space owner/member, you can:
- View all Space members. Tap Member to open the member list.
- You can rename the Space, update its description, and upload its profile image. To make the changes, tap the Edit icon, then tap Save.
Changes in the name, description, and profile image will be reflected in the Space room information.
Adding Members into Space
As a Space owner/member, you can add members to your Space:
- Inside a Space, tap the + Member icon.
- On the Staff Contact List that will appear, select the Staff member(s) you want to add to your Space, then tap Invite.
A message will then state that the members were successfully added, and the names of the new members will be added to the member list. The said Space will also display a system message indicating that the Staff members have joined.
Removing Members from a Space
A. As a Space owner, you can remove members from your Internal Private Space.
B. As a Staff administrator, you can remove members from an Internal Public Space.
- Inside a Space, tap the Space Name at the top of the screen.
- On the Space room information screen that will appear, tap Member.
- On the Members list that will appear, find the Staff member you wish to remove and tap the (x) button beside their name. A pop-up message will ask you to confirm the action.
- Tap Remove.
A message will then state that the member was successfully removed from the Space. The said Space will also display a system message indicating that the Staff member has left.
Transferring Space Ownership
A. As a Space owner, you can transfer the ownership of your Internal Private Space to another member.
B. As a Staff administrator, you can transfer the ownership of an Internal Public Space to another member.
- Inside a Space, tap the Space Name at the top of the screen.
- On the Space room information screen that will appear, tap Transfer Ownership.
- On the Members list that will appear, select the Staff member you wish to transfer the Space ownership to, then tap Transfer. A pop-up message will appear, asking you to confirm the action.
- Tap Transfer.
The Space will then display a system message indicating that the Space ownership has been transferred to another Staff member.
Leaving a Space
As a Space owner/member, you can leave and exit from a Space.
- Inside a Space, tap the Space Name at the top of the screen.
- On the Space room information screen that appears, tap Leave Space. A pop-up message will ask you to confirm the action.
- Tap Leave. A message will then state that you have successfully left the Space. Space will also display a system message indicating that you have left.
Deleting a Space
A. As a Space owner, you can delete your Internal Private/Public Space.
B. As a Staff administrator, you can delete an Internal Public Space.
- Inside a Space, tap the Space Name at the top of the screen.
- On the Space room information screen that appears, tap Delete Space. A pop-up message will ask you to confirm the action.
- Please tick the checkbox beside I confirm to delete this Space and then tap Delete.
A message will then state that Space has been successfully deleted. The said Space will also be deleted and removed from the Recent section of your Utility tab, and other Staff members will no longer have access to it.
Updated 5 months ago